The Methodist Home for Children is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).  To read more about this, view the EEO is THE LAW poster.

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Coordinator of Accounts Payable
Job Code:2021-MACON-007
Location:Macon Campus
Department:Administrative
Job Shifts
  

Job Responsibilities:
Purpose: The Coordinator of Accounts payable provides bookkeeping for the Agency and serves as clerical support for the Vice President of Finance as needed.

Essential Duties and Responsibilities:
• Maintains a systematic approach to the coordinating and logistical workload of the Finance Department.
• Provides clerical support for the Vice-President of Finance as needed.
• Responsible for the weekly input of invoices and printing of checks.
• Orders office supplies for the Finance Department.
• Maintains control and accounting of credit cards, gas cards, purchase orders, petty cash and travel expenses for staff and residents.
• Communicate financial policies and procedures to the campus.
• Assures the validity and authorization of all invoices and check requests.
• Reconciles credit card/gas card accounts, invoices, etc.
• Assists with the processing of clothing receipts for billing purposes.
• Serves as a backup to process payroll when needed.
• Serves as the point of contact for questions (both internal and external) relating to invoices, vendors, etc.
• Provides support to the Human Resources Department eight to ten hours weekly.
• Retains documents as designated by the Vice President of Finance and state and federal regulations.
• Maintains a safe and healthy work environment.
• Leadership: Role model and mentor for staff as indicated by:
o Takes initiative to implement good practice and meet licensing and accreditation standards.
o Interacts professionally and cooperatively with other parts of the agency (i.e. Human Resources, Finance, etc.)
• Completes assignments in a timely and accurate manner
• Upholds the mission and values of The Methodist Home.
• Is willing to take on additional responsibility in a positive manner.
• Complete training necessary to perform position consistent with program and agency staff development plans as indicated by:
        o Identifies training appropriate to this position


Job Qualifications:
Education and/or Work Experience Requirements:
• Must be 21 years of age or older.
• Minimum High School Diploma and 2 years’ experience in accounting/bookkeeping.
• Must have a valid Driver’s License with minimum of four-year driving history and the ability to meet and remain in good standing in accordance with Agency insurance guidelines.
• Proficiency in bookkeeping and word processing.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of basic math skills.
• Competent Level of Computer knowledge and skills to include, Word, Excel and financial software.
• Ability to operate basic office equipment such as copier, fax machine, calculator, etc.
• Knowledge and use of correct grammar and punctuation.
• Must possess the skill of reading comprehension — Understanding written sentences and paragraphs in work related documents.
• Must possess the skill of Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Must possess the ability to listen to and understand information and ideas presented through spoken words and sentences.
• Must possess the ability to communicate information and ideas in speaking so others will understand.
• Must be possess the ability to see details at close range.
• Must possess the ability to identify and understand the speech of another person.
• Must possess the ability to apply general rules to specific problems to produce answers that make sense.
• Must possess the ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Must possess the ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• Must possess the ability to read and understand information and ideas presented in writing.
• Ability to meet and handle the public with tact and poise.
• Must be able to multi task in a fast paced work environment.
• Strong written and verbal communication skills
• Ability to appropriately handle confidential information.
• Ability to understand and consistently implement policies and procedures of the Agency.
• Ability to interact and work cooperatively and effectively with other personnel and residents.
• Ability to show sensitivity and responsiveness to cultural difference in the service population
• Ability to uphold the mission and values of The Methodist Home.

Other Job Information (if applicable):
Essential Physical Requirements:
• Duties are performed in a variety of environments ranging from highly stressful to casual and leisurely.
• Duties include prolonged periods of time sitting and typing at a computer.
• Duties require expressing or exchanging ideas by means of the spoken word. Activities include but are not limited to conveying detailed or important spoken instructions to others.
• Duties include substantial repetitive movements of the wrists, hands, and/or fingers.
• Duties include the ability to receive detailed information through oral communication and make fine discriminations in sound.
• Duties include the ability to have close visual acuity to perform an activity such as viewing computer monitors, perform expansive reading, preparing and reviewing data, etc.