The Methodist Home for Children is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).  To read more about this, view the EEO is THE LAW poster.

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Office Manager
Job Code:2021-ST. MARY-002
Location:St. Marys Campus
Department:Administration St Marys Campus
Job Shifts

Job Responsibilities:
Purpose: The Office Manager provides overall management and coordination of the St. Regional Office by maintaining a smooth and professional work environment and providing necessary support services for all departments within St.Marys.

Essential Duties and Responsibilities:
• Maintains a systematic approach to the coordination of the clerical workload including the receiving and routing of all mail.
• Maintains the integrity of financial procedures according to policy and procedures including processes for requesting petty cash, credit cards, gas cards etc.
• Maintains all records and reimbursements for checking account and petty cash account.
• Responsible for insuring receipts are turned in and forwarded to the appropriate person/department.
• Maintains resident’s records for monthly expenditures including allowances, short term and long term accounts.
• Completes and submits information to Staff Accountant regarding USDA
• Provides clerical support to the CWR Regional Office as needed.
• Maintains schedule to assure timely submission and filing of monthly reports for DJJ billing.
• Responsible for performing all human resources processes and functions according to Agency policy and procedures.
• Point of contact for all human resources matters including but not limited to applicant processing, new employee paperwork, benefits including insurance, file maintenance and employee separations.
• Responsible for entering and exiting all new employees and terminating employees in the following systems as applicable: SAGE, Employee Navigator, Kalidecare, Care Suite, IT Request, Payroll Change Notice, GA Score and other systems/programs appropriate to CWR.
• Responsible for the filing of all Workers Compensation claims, maintains worker’s compensation file on all claims and manages claims until closed.
• Maintains open communication with VP of Human Resources on important matters.
• Maintains sufficient quantities of office and facilities supplies.
• Serves as receptionist for CWR Administrative Office.
• Takes responsibility for a professional atmosphere in the office through personal appearance, tidiness of work area and contacts with residents and all visitors via personal or telephone contact.
• Maintains vehicle logs and pool of vehicles (i.e. cars and vans not assigned to cottages).
• Maintains a systematic approach to the coordination of maintenance work orders.
• Manages the internship and volunteer processes per agency policy and procedure.
• Properly documents and tracks all donations.
• Maintains a safe, healthy, and secure workplace.
• Leadership: Role model and mentor for staff.
• Takes initiative to implement good practice and meet oversight and accreditation standards.
• Interacts professionally and cooperatively with other parts of the agency (i.e. Human Resources, Finance, etc.)
• Completes assignments in a timely and accurate manner
• Is willing to take on additional responsibility in a positive manner.
• Complete training necessary to perform position consistent with program and agency staff development plans.
• Handles confidential information in a competent and professional manner.
• Produces work that conforms to high standards of accuracy, thoroughness and thought content.
• Upholds the mission and values of The Methodist Home.
• Demonstrates a commitment to democracy by actively participating in team decisions.
• Practices social responsibility by adhering to attendance and punctuality policies.
• Engages in Open Communication to establish and maintain effective working relationships with people at all levels.
• Utilizes appropriate Sanctuary tools when interacting with colleagues.
• Adheres to the seven commitments of Sanctuary when carrying out work responsibilities.

Job Qualifications:
Qualifications and Skills:
• Minimum of a High School Diploma required.
• Minimum three years experience working as an office manager.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment and meeting quality of standards for services.
• Must have the ability to apply general rules to specific problems to produce answers that make sense.
• Must have the ability to choose the right mathematical methods or formula to solve a problem.
• Must have the ability to listen to and understand information and ideas presented through spoken words as well as information presented in writing.
• Must possess critical thinking skills which utilize logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Ability to operate basic office equipment including copier, calculator, fax machine, etc.
• Knowledge and use of correct grammar and punctuation.
• Ability to meet and handle the public with poise and tact.
• Pleasant telephone voice.
• Ability to appropriately handle confidential information.
• Ability to understand and consistently implement policies and procedures of the Agency.
• Ability to interact and work cooperatively and effectively with other personnel and residents.
• Ability to show sensitivity and responsiveness to socioeconomic and cultural differences in the service population.
• Possess strong organizational skills.
• Ability to work individually on assigned tasks as well as to accept direction on given tasks.
• Proficient with Microsoft Office and web based programs.
• Excellent verbal and written communication skills.
• Possess excellent interpersonal communication skills.

Other Job Information (if applicable):